Officer-Sourcing Circle

Job Description

Manage end-to-end sourcing and procurement activities, including tender management, supplier selection, commercial negotiations, contract and purchase order administration, vendor performance management, and cost optimization, ensuring the best Total Cost of Ownership (TCO), timely project delivery, and alignment with business objectives.

Key Responsibilities

1. Sourcing & Tender Management

• Manage end-to-end sourcing activities, including RFP/RFQ preparation, tender execution, supplier evaluation, and vendor selection.
• Review and validate Bill of Quantities (BoQ) and Scope of Work (SoW) submitted by users.
• Launch and manage tender processes through Coupa and other approved procurement platforms.
• Coordinate with internal stakeholders and vendors throughout the procurement cycle.

2. Commercial Negotiation & Cost Optimization

• Analyze supplier proposals and commercial bids.
• Lead price, contract, and commercial negotiations to achieve targeted cost savings and optimal TCO.
• Recommend vendor awards based on commercial, technical, quality, and performance considerations.
• Support procurement initiatives that drive operational efficiency and cost reduction.

3. Contract & Purchase Order Management

• Prepare and process Purchase Orders (POs) and contracts in accordance with company policies and timelines.
• Monitor contract execution and vendor compliance.
• Ensure timely delivery of procured products and services to support business requirements.

4. Vendor & Stakeholder Management

• Maintain effective communication and relationships with suppliers and internal stakeholders.
• Resolve vendor-related issues, including vendor blocking and performance concerns.
• Act as the company's representative in external procurement and supplier engagements.

5. Reporting & Continuous Improvement

• Prepare weekly procurement reports and ad-hoc reports as requested by management.
• Support process improvement initiatives to enhance procurement effectiveness and efficiency.
• Ensure compliance with procurement policies, procedures, and governance standards.

6. Team Collaboration

• Collaborate with cross-functional teams to achieve departmental and organizational objectives.
• Provide procurement support and guidance to business users.
• Contribute to team initiatives and successfully deliver assigned tasks and projects.

Minimum Requirement

Qualification:

Bachelor's Degree in Finance, Economics, Information Technology, Engineering, or other relevant disciplines. Relevant postgraduate qualification will be an advantage.

Experience:

• Minimum 1 year of relevant working experience in Procurement, Sourcing, Supply Chain, or related functions, with demonstrated negotiation skills and strong commercial acumen.
• Experience in managing spend categories related to Sales & Marketing, such as BTL Printing, Branding, Event Activation, POSM, Media Placement, and similar categories.
• Exposure to Network and Facility-related procurement categories will be an added advantage.

Skills:

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Understand the business process as well as end to end process of RFP/RFQ system.
• Able to work effectively with stakeholder, management, and suppliers  
• Team player with good working conduct and ethics coupled with ability to manage pressure
• Possess high standard of personal and professional integrity
• Good of both written and spoken Bahasa Indonesia and English
• Good in presentation skills both written & oral and be familiar with Microsoft Excel, Power Point and Word software