Officer-General Affair Operation

Job Summary:

General Affair plays a vital role in managing financial and administrative operations to support the efficient functioning of the Circle’s office and business activities. Reporting to the Head of Finance Operation, this role is responsible for financial oversight in general administration, cash advance settlements, monthly accruals, and office operations support. Additionally, this position ensures smooth collaboration with Gerai and Postpaid teams, as well as alignment with Accounting’s Accounts Payable function.

Key Responsibilities:

• Review and execute all items related to General Administration. Evaluate and approve financial feasibility of general administrative expenses. Accurate and timely review of administrative financial proposals.
• Settlement on Cash Advance. Oversee and ensure timely settlement of cash advances and reconciliations. Efficient and compliant cash advance settlements.
• Monthly Accrual to HQ Accounting related to GA and TO (MS, BBM, etc) incl prepare budget relocation. Prepare and submit monthly accruals for Circle programs to HQ Accounting. Correct and timely monthly accrual reporting to HQ Accounting.
• Daily Operational Support for Circle Office. Manage daily financial transactions and expenses related to Circle’s office operations. Smooth financial operations and cost control in office management.
• Financial Support for Retail, Postpaid and TO Team. Provide financial support and cost optimization strategies for Gerai, Postpaid and TO teams. Effective financial monitoring and cost optimization for Retail, Postpaid and TO teams.
• Cost Efficiency: Unprofitable Gerai. Termination & Relocation. Assess profitability of Gerai locations and provide recommendations for cost efficiency, relocation, or termination.
• Alignment with Accounting’s Accounts Payable. Ensure proper processing of invoices and payments, working closely with Accounts Payable. Compliance with payment cycles, invoice accuracy, and financial policies.

KPIs Summary:

• % of administrative proposals reviewed and approved within timeline.
• % of cash advances settled on time, number of outstanding settlements.
• Timeliness and accuracy of monthly accrual reports.
• % variance in actual vs budgeted office operational expenses.
• Cost savings identified for Gerai & Postpaid financial operations.
• Cost-effective decision-making for Gerai operations and location strategy.
• Invoice processing accuracy %, % of payments made within payment terms.

Required Skills:

• Financial Administration & Expense Control
• Cash Advance & Accrual Management
• Accounts Payable & Invoice Processing
• Office Operations & Facility Budgeting
• Financial Support & Cost Optimization
• Compliance & Financial Governance

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• 5+ years of experience in finance, administration, or general affairs management.
• Experience in cash management, financial settlements, and accounting processes is preferred.
• Strong knowledge of cash advance settlement, accruals, and financial documentation.
• Ability to track and control operational expenses effectively.
• Attention to detail in financial reconciliations and reporting.
• Experience with SAP, Oracle, or similar financial systems for reporting and processing.
• Strong interpersonal skills to work with internal teams (Accounting, Postpaid, Gerai).
• Ability to manage multiple financial tasks, deadlines, and reporting requirements.
• High level of accuracy in financial settlements and reporting.