Facility Manager Circle Java

Job Description

Responsible for overseeing the daily operations, maintenance, and safety of a building or facility. This job scope includes:
1. Building Operations
•  Ensure the building is fully operational and meets safety, regulatory, and functional standards.
•  Oversee building systems, including HVAC, elevators, plumbing, electrical, and security systems.
•  Manage cleaning and janitorial services to maintain a clean and hygienic environment.
2. Maintenance and Repairs
•  Schedule regular inspections and preventive maintenance for building equipment and infrastructure.
•  Coordinate and supervise contractors for repair or renovation work.
•  Address and resolve maintenance requests and issues promptly.
3. Tenant and Occupant Management
•  Act as the primary point of contact for tenants or building occupants regarding complaints, requests, and inquiries.
•  Ensure tenant satisfaction by resolving issues and maintaining a high standard of building amenities.
•  Facilitate tenant move-ins and move-outs, including inspection and documentation.
4. Safety and Compliance
•  Ensure compliance with local building codes, safety regulations, and environmental standards.
•  Conduct regular fire drills, safety checks, and emergency preparedness exercises.
•  Manage security measures, including surveillance systems and access control.
5. Financial and Administrative Duties
•  Develop and manage the building's operating budget.
•  Track and approve expenditures, ensuring cost-effectiveness.
•  Prepare and present reports on building operations, expenses, and performance.
6. Vendor and Contractor Management
•  Select, negotiate, and manage service contracts for maintenance, cleaning, security, and landscaping.
•  Monitor contractor performance and ensure compliance with agreements.
7. Energy and Sustainability Initiatives
•  Implement energy-saving measures to reduce operational costs and environmental impact.
•  Monitor energy and water consumption and suggest efficiency improvements.
8. Crisis and Emergency Response
•  Coordinate responses to emergencies such as power outages, fires, and natural disasters.
•  Serve as the liaison with emergency services, including police, fire, and medical teams.
9. Space Management and Optimization
•  Plan and manage building spaces for maximum efficiency and functionality.
•  Oversee office layouts, furniture arrangements, and common area utilization.
10. Communication and Reporting
•  Maintain open communication with building owners, tenants, and stakeholders.
•  Provide regular updates and reports on building status, issues, and improvement plans.

Qualification

· Bachelor degree, preferably from technical background (electrical, civil, mechanical engineering, etc)

· Able to work under pressure.

· Able to lead and collaborate effectively in a team.

· Have good analytical sense and problem solver.

· Have good communication skill, to interact with vary stakeholders.

· Attractive and easy-going personality but also could be firm regarding on situation

Related Experience:

Preferably 5 years of working experience in Property & Facilities Management

Management experience required

Skills:

· Expertise in property management, building management, tenant relation

· Corporate transportation as support activity of optimal company

· Problem solving

· Demonstrate good leadership and teamwork skills

· Highly committed to quality and timely result of the works