AVP-Reporting, Budgeting & Governance

​​​This role is responsible for managing reporting, budgeting, and governance within the Procurement Directorate. This includes producing reports for the Procurement Directorate, overseeing budgeting, continuously improving policies and procedures, and handling internal audit and regulatory matters. The ideal candidate should possess advanced financial analytical skills, internal control and risk management expertise, and strong people management abilities.

Procurement Budgeting & Reporting:

• Point of contact between Finance Directorate & Procurement Directorate regarding budget creation/ Annual Operating Plan (AOP)/ Annual Sourcing Plan (ASP)
• Coordinate with internal Procurement (e.g., Sourcing, Proc Ops, Supply Chain Operations, Facility Management) and compile procurement directorate’s budget reporting
• Maintaining & minimizing PO Exception Lists
• Coordinate, analyze and compile on Monthly Procurement Report (e.g., PO utilization, AOP Utilization & bypass reporting)
• Monitor and to minimize open PO more than 365 days from PO issuance and to close them in a timely manner

Manage governances within Procurement Directorate including: Strategic Sourcing, Procurement Ops, Supply Chain Ops, & Facility Management:

• Identify opportunities through analysis of areas of process improvements within Procurement Directorate.
• Generate evaluation on Procurement Directorate’s Policies & procedures by promoting simplification and reflecting best practices.
• Establish and enforce governance policies and procedures within Procurement Directorate.
• Conduct periodic back-end monitoring of critical activities to comply with Procurement Policies for all Procurement Groups and to support decision making.
• Facilitate workshops and training sessions to promote a culture of continuous improvement on Procurement policies & procedures.
• Managing and minimizing Procurement Bypass.
• Set up and manage the center of knowledge related to Procurement Policies & Procedures for any queries requested by internal and/ or external Procurement stakeholders.

Internal/ External Audit Related:

• Point of contact on internal/ external audit related within Procurement Directorate.
• Analyze any potential internal/ external audit finding/ issues.
• Provide management responses that are targeted and measurable to close audit findings in a timely manner.
• Follow up on action points of any audit related and ensure to close the agreed findings as per agreed timeline.

Qualification:

Bachelor’s degree in business management/ finance/ supply chain/ engineering (informatics)

Related Experience:

Minimum 5 years of experience in budget monitoring and reporting, Procurement transaction supply chain management, or a related/ similar field with demonstrated experience in handling governance/ internal control/ audit, continuous improvements and project transformation.

Skills:

1. Strong knowledge experience in Finance Reporting
2. Strong knowledge experience in Governance/ Internal Control/ Risk Management/ Audit
3. Strong project management skills with the ability to manage multiple projects simultaneously
4. Excellent analytical and problem-solving abilities
5. Proficiency in data analysis and reporting tools
6. Exceptional communication and interpersonal skills
7. Proven ability to work collaboratively in a team environment and manage stakeholder relationships
8. Expert in using Microsoft Office (e.g., Excel, PowerPoint, Visio & Word)
9. Advance in English speaking & writing
10. Preferably has knowledge in ERP and/ or Procurement System or any related systems