AVP-Financial & Operational Audit

Area of Responsibilities

Key Activities

• Develop and/or update Audit Universe

Support VP-Head of FO Audit in following activities:

1. Perform assessment of Company’s risk and control profile to develop and/or update Audit Universe.
2. Perform assessment of risk ratings

• Develop Annual Plan (Audit Work Plan & Training Plan)

Support VP-Head of FO Audit in following activities:

1. conduct risk assessment in compiling Audit annual plan in scope of Finance and Operation Audit.
2. propose the audit schedule, man-days, and costs for audit plan and training plan.

• Quarterly Report Submission

Support VP-Head of FO Audit in following activities:

1. Prepare the draft of Quarterly Report of Finance and Operation Audit.
2. Submit the draft of Quarterly Report of Finance and Operation Audit to VP-Head of FO Audit for review.

Area of Responsibilities

Key Activities

• Audit Planning

Support VP-Head of FO Audit in following activities:

1. Conduct an internal kick off meeting with all audit team members to coordinate preliminary data request, business process understanding, and TeamMate documentation.
2. Prepare the draft of Audit Assignment Letter/Email
3. Perform and review the Preliminary Survey
4. Prepare and review Risk and Control Matrix
5. Document and review the Audit Assignment Planning program and procedures in TeamMate EWP.

• Managing the Audit Fieldwork

Support VP-Head of FO Audit in following activities:

1. Update the Risk and Control Matrix, including the audit procedures.
2. Conduct the audit procedures. 
3. Supervise audit team in conducting audit procedures.
4. Review audit working papers in TeamMate EWP.
5. Ensure adequacy, accuracy, and completeness of audit working papers in TeamMate EWP.
6. Conduct exit meeting with respective auditees or BPO.
7. Review minutes of meeting.
8. Maintain communication and contact with VPs, AVPs, and Staff of Auditees or BPO.

• Audit Report Completion

Support VP-Head of FO Audit in following activities:

1. Conduct communication and reporting related audit activity and outcomes to VP-Head of FO Audit for review.
2. Propose recommendations that need to be improved or followed up by respective departments/groups and Management.
3. Conduct communication and documentation with Auditees and BPO regarding findings and recommendations.
4. Prepare draft of audit report and final Risk and Control Matrix and submit to VP-Head of FO Audit for review.
5. Perform, review and finalize the audit project documentation in TeamMate EWP.

Area of Responsibilities

Key Activities

• Follow-up Audit

Support VP-Head of FO Audit in following activities:

1. Perform the allocated follow-up audit on the implementation of internal audit’s recommendations to ensure that the recommendations have been properly and timely completed by the Audit Finding/Issue Owner.
2. Prepare the follow-up audit Planning
3. Prepare:

• • Follow-up Audit Working Papers
  • Summary of Facts and Recommendations for Follow-up Audit

4. Conduct Exit Meeting (if needed).

• Ensuring Quality Assurance

1. Perform internal audit activities in accordance with the Internal Audit Charter, Code of Ethics, IIA Standards, and Internal Audit Manual.
2. Perform supervision and review of the implementation of internal audit activities to ensure conformance with the Internal Audit Charter, Code of Ethics, IIA Standards, and Internal Audit Manual.
3. Participate in formulation of action plans to improve internal audit activities based on Quality Assurance results.
4. Ensure the implementation of action plans to improve internal audit activities based on Quality Assurance results.

• Internal Control Over Financial Reporting (ICoFR)

Support VP-Head of FO Audit in following activities:

1. Manage the audit team from planning, fieldwork to reporting of ICoFR testing.
2. Prepare and review ICoFR testing work done and reporting.
3. Review Financial Statements and Annual Report.

• Follow-up Audit on the implementation of External Auditor’s recommendation

Support VP-Head of FO Audit in following activities:

1. Communicate and cooperate effectively with external auditor.
2. As a coordinator in monitoring audit and also work closely with other Divisions in Internal Audit.
3. Perform follow-up audit on the implementation of external auditor’s recommendation to ensure that the recommendation has been properly and timely completed by the Audit Finding/Issue Owner.

Area of Responsibilities

Key Activities

• Special audit assignments

Support VP-Head of FO Audit in following activities:

1. Manage audit team from planning, fieldwork to reporting as requested by VP-Head of FO Audit in conducting special audit assignments.
2. Prepare/perform and review on:

• • Special audit procedures, result, conclusion, and supporting documents/ evidence.
  • Risk and Control Matrix to ensure its accordance with audit work done and conclusion.
  • Special Audit Report (before and after exit meeting)

3. Participate in Exit Meeting with the auditee.

• Monitoring Conflict of Interest

1. Responsible to disclose any potential conflicts of interest.
2. Sign the IA staff’s Conflict of Interest Statement and Code of Ethics annually.

• Team and HR Management

Support VP-Head of FO Audit in following activities:

• • 1. Manage subordinate to ensure achievement of audit and Division objective.
    2. Provides mentorship, coaching, guidance, and direction to subordinate.
    3. Prepare individual score card.
    4. Perform self-assessment of individual performance.
    5. Evaluate the performance of audit team after the completion of an audit assignment.